Accounts Payable Clerk Location – City Salary – £30-38K
Hybrid Working (3 days in office 2 days WFH) Flex/core hours available Private Pension – 8% Bonus 10-15%
Role Purpose
Assist in all aspects of the Accounts Payable for supplier management, including purchase orders, purchase invoices and payments either undertaken or overseen by landlord and development companies. This role would suit someone who is currently working in AP and seeking a bigger role.
Main Objectives
Work with the AP Supervisor to deal with all aspects of supplier invoice processing and payments, including ensuring compliance with relevant procedures for purchase orders, accounts payable and supplier management.
To ensure that invoices payable are supported by a valid purchase order, properly checked, approved, recorded, paid, and filed correctly.
Main Responsibilities
Work with the AP Supervisor with daily/weekly planning and management of the tasks
Understand and follow relevant AP and related procedures as well as regulatory guidelines and good practice
Ensure that all invoices payable are:
Supported by a valid purchase order or special authorisation
Properly checked, recorded (including correctly recorded VAT), scanned, and filed
Properly approved
Paid by the due date.
Always be alert to possible cyber or other fraud and report any suspicions
Work closely with the Accounts Payable Supervisor
Liaise with other finance team members as needed
To liaise efficiently with third parties for specialist approval of specific invoices
Monitor and review purchase orders to ensure compliance with procedures
Oversee AP central email account and ensure that all invoices are recorded and queries tackled
Check invoices payable for basic requirements
Preparation of the monthly drawdown schedules
Preparation of the payment runs
Process approved invoices payable on a timely and accurate basis including ensuring all invoices are covered by a valid purchase order
Review the AP ledgers to ensure balances are valid
Develop sufficient understanding of the purchase order system to help management and staff with queries and problems
Professional, positive, and engaged approach in dealings with suppliers and management and staff
Liaison with the Development Accountant re the processing of development invoices
Other duties as requested
Filing of invoices, purchase orders and other monthly documents
About You
Previous experience working within the real estate industry desirable
Positive, courteous, team orientated
Reliable taking personal accountability for completing tasks to timetable
Strong values of integrity, confidentiality, and reliability
Builds effective professional relationships with the AP Supervisor, colleagues, and partners
Numerate with good basic accounting knowledge
Willing to communicate, seek help, work with team
Attention to detail, calm, reliable
Interview process:
Two stage process
Both stages held face to face in the office
If you would like further information on this opportunity please apply online with your updated CV or contact Holly Osborn 07393 126240 or Alec Mackenzie 07767 661896
To learn more about Osborn Recruitment and our current vacancies please visit our website and follow us on LinkedIn
