The role: To be responsible for the management and set up of new Suppliers as part of the Purchase Ledger team, ensuring the efficient and accurate payment of supplier invoices for the managed portfolio.
Duties:
Liaison with various members of the business including the Procurement and Client Accounting teams
Day to day management of the new Supplier function
Validation of bank and CIS details for all new suppliers
Managing Procured and Client instructed Suppliers
Managing non procured suppliers
Supplier set up on relevant PMA systems
Maintaining control of new Suppliers, tracking receipt, validation and set up
Daily monitoring of Proactis system to modify/prepare and request supplier paperwork for suppliers that are received into the workflow system
Flagging issues and delays
Updating the Master supplier records for new Suppliers
Update and maintain the BI model/master supplier module on a daily basis, ensuring all new supplier details have been added/amended to allow functionality with Proactis
Work with the IT department to ensure smooth running of new suppliers that are added to hosted PMA systems
Monthly reporting of new supplier stats.
Collate monthly Intermediate reporting figures to be presented to senior management
Update and monitoring of various spreadsheets on a daily/weekly basis
Monitoring statutory and internal compliance policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements
Requirements:
Be able to self-manage and show initiative, be proactive and meet deadlines. Embrace change, including Technology. Give great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
Experience of supplier set up within a AP role
Property experience is favourable
Why should you work for this company?
Great training available
Friendly team with lots of room for progression
Central London office with flexible working an option
Interview process:
Two stage process
1st stage on Teams/Zoom
2nd stage held face to face in the office
If you would like further information on this opportunity please apply online with your updated CV or contact Holly Osborn 07393 126240 or Alec Mackenzie 07767 661896
To learn more about Osborn Recruitment and our current vacancies please visit our website and follow us on LinkedIn
